/ PRIVACY POLICY
Privacy Policy
This ‘Privacy and Data Protection Policy’ (“Policy”) sets out how Studio 49 Agency Ltd handles your personal data securely and in accordance with your rights.
The terms of this Policy may change from time to time. If we make changes we will notify you by updating the Policy on our website.
In the context of this Policy Studio 49 is the ‘Data Controller’ of the personal data you provide to us, and we will sometimes refer to ourselves in this Policy as “we”, “us” or “our”. The term Data Controller means that Studio 49 determines the purposes and way in which any personal data you provide to us is, or will be, processed.
Should you need to contact us regarding this Policy please email info@studio49agency.co.uk
This Privacy Policy was last updated on 16 October 2024.
Personal information we may collect
Personal information may be collected through use of the company website or through other points of contact relevant to our activities. For example, we collect personal information when you:
deal with us or make an enquiry in person or by telephone, email or letter.
submit a CV or letter of application.
make an enquiry.
enter a competition or promotion.
apply for recruitment opportunities.
We may request personal information to enable Studio 49 to analyse and report on diversity in leadership and/or recruitment.
We may also collect information for marketing purposes and analysis.
We may collect information to enable us to send review copies and proofs of books.
We may also collect information about your visit to our website and the devices you use to access them, and this may include an IP address. This information is used to help us follow browsing preferences on our website so we can improve it.
How we use your information
Data protection legislation says that we are allowed to use and share your personal data only where we have a proper reason to do so. The law states we must have one or more of the following reasons:
Contract: your personal information is processed in order to fulfil a contractual arrangement.
Consent: where you agree to us using your information.
Legitimate Interests: this means the interests of Studio 49 in managing our business to allow us to provide you with the best service in the most appropriate way.
Legal Obligation: where there is statutory or other legal requirement to share the information.
Using those reasons, personal information may be collected and handled by us for the following purposes:
To provide you with the services you expect.
To tailor resources and website content according to your preferences.
To respond to requests or questions when you contact us.
With your consent, we may also use your contact data to inform you about services, events, etc, that might be of interest to you.
To transfer data to third parties where relevant (see section below).
To comply with any legal obligation where necessary.
We may also process your information to:
a. investigate or respond to incidents and complaints.
b. comply with obligations and rights and cooperate with investigations carried out by the police, government or regulators.
Personal information may be used to send direct marketing via email and other communication means when you opt-in for this purpose in the relevant contact form. You may opt-out of receiving future marketing communications at any time.
Do you have to give us the personal information we ask for?
You are not obliged to provide your personal information to us when generally navigating our website; however, we cannot fulfil any specific requests for information or provide you with specific products or services unless you do so.
Any equal opportunities and diversity monitoring information you provide helps us monitor the effectiveness of our recruitment services and diversity in organisations. Any such information provided will be held in the strictest confidence and used only for the purpose stated.
How long we keep your information for
If we collect your personal information, the length of time we retain it is determined by factors including the purpose for which we use that information and our obligations under relevant legislation.
We may need your personal information for legal, accounting or regulatory purposes. For this purpose, we will always retain your personal information for 7 years after the date it is no longer needed by us for any of the purposes listed under ‘How we use your information’ above.
The only exceptions to this are where:
The law requires us to hold your personal information for a longer period or to delete it sooner.
You exercise your right to have the information erased (where it applies) and we do not need to hold it in connection with any of the reasons permitted or required under the law.
We bring or defend a legal claim or other proceedings during the period we retain your personal information, in which case we will retain your personal information until those proceedings have concluded and no further appeals are possible.
Sharing your information with third parties
To facilitate our efficient use of your information, and to provide you with services, we may disclose your information to third parties. However, this disclosure will only occur in the following circumstances:
To suppliers, contractors and agents including the provision of services in the capacity of a sub-contractor.
To technology suppliers: for example, relating to the hosting and/or maintaining of website content.
To candidates: we may share your personal data with clients in order to fulfil the relevant service for which you have engaged with us.
To government or law enforcement authorities: if we determine that we are under a legal obligation to do so.
Third party recipients will only have access to your personal information as required by them to perform their relevant functions and they are not permitted to use such personal information for any other purposes or for general marketing to you.
Data Security
We will use operational procedures and technical and organisational security measures to mitigate any unauthorised access, change, deletion or transmission of your personal information. Although we do our best in this way to protect your personal information, you should be aware that the transmission of information via the internet is not completely secure and any transmission is at your own risk.
Links to other websites
The Studio 49 website may contain links to other websites of interest. However, you should note that we do not have any control over such websites and we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites.
Your rights regarding access, correction and deletion of personal information
Under applicable data protection laws, you are entitled to request the following:
Right of access; to request access to your personal information and information about how it is processed.
Right to rectification; to have your personal information corrected if it is inaccurate and to have incomplete personal information completed.
Right to erasure (also known as the Right to be Forgotten), however this is subject to any legal rights or obligations we may have to retain data.
Right to restriction of processing of your personal information.
Right to data portability; to electronically move, copy or transfer your personal information where appropriate.
Right to object to processing of your personal information.
Rights with regards to automated individual decision making, including profiling.
These are called your Data Subject Rights and there is more information about them on the Information Commissioner’s Office website www.ico.org.uk. To exercise your rights, you can email us at info@studio49agency.com
To the extent that processing of your personal information is based on your consent, you also have the right to withdraw your consent at any time.
You have the right to lodge a complaint with a data protection regulator in Europe, in particular in a country where you work or live or where your legal rights have been infringed. The contact details for the Information Commissioner’s Office, the data protection regulator in the UK, are available on the website www.ico.org.uk. However, we encourage you to contact us before making any complaint and we will endeavour to resolve any issues or concerns you may have.
Keeping in touch with you
We may want to keep you up to date with briefings, newsletters, opportunities and information relevant to your relationship with us. We will only send communications to you via email or other means where specified as your contact preference. And if you’ve read all this, we urge to read something more interesting next. We would be happy to recommend a good book.